The Executive Assistant provides an efficient, proactive and confidential range of executive secretarial and administrative support services to the Chief Executive Officer and the Mayor.

Key responsibilities:

• Provide secretarial support, including preparation of correspondence, presentations and reports, diary management, meeting coordination and travel arrangements.
• Respond appropriately and professionally to communications from internal and external stakeholders including officials, elected members and the public.
• Assist in the organisation of special events and meetings as required by the CEO and the Mayor including receptions, ceremonies and functions.
• Collate various reports for council meetings, prepare council meeting agendas and take minutes of council meetings.
• Support the Mayor with management of expense records and assist councillors with various administrative tasks, requests and email responses.
• Take the lead in applying Council standards of document preparation and control, assisting our team of administrators to work to a consistent set of standards.

Skills and experience

Our ideal candidate will possess the following:

• Demonstrated reputation for professional integrity and confidentiality.
• Proven experience over several years in supporting a senior executive providing secretarial and administrative support, dealing with sensitive and confidential information.
• Well-developed organisational skills the ability to work unsupervised in supporting an effective and efficient office for a senior executive.
• High level verbal communication skills, demonstrating a high level of interpersonal and conflict resolution skills, with the ability to act with tact and diplomacy.
• Proficient computer skills and advanced use of Microsoft Office programs.
• Demonstrated ability to work under pressure, prioritise and meet deadlines.
• Experienced in the use of Infocouncil.
• Relevant qualifications in Business Administration or equivalent experience.
• Driver’s License.

Benefits and perks

We offer the following benefits:

• Above award salary package
• 6 weeks annual leave
• 2 return flights per year to either Townsville, Mount Isa or Cairns.
• 12% contribution to superannuation.

To apply, please forward a cover letter addressing the job criteria and your CV to hrmanager@mornington.qld.gov.au or online via Seek HERE.